Frequently Asked Questions

Initial Appointment Letters

If I am being charged with a violation, what will happen next?
You will receive a letter from a staff member assigning you a hearing time. The letter will also include alleged charges and your rights. It is important to attend your hearing time or contact the staff member to reschedule if you have a conflict. Ignoring the situation will make the matter worse.

How do I know a message in my email inbox is from your office?
The subject of the email will state "Communication from Student Judicial Affairs." You can also call our office to clarify any questions that arise.

How do I access my student conduct letter?
Your access code to this letter is your St. Norbert College ID number (all 9-digits). 

I received a letter from my Area Coordinator about my hearing. What should I do now?
Make sure you attend your hearing at the date and time indicated on the letter. If you are unable to attend at the designated time and day, contact the staff member who you are scheduled to meet to reschedule your appointment before the hearing date and time stated in the letter.  

What if I was not aware of a rule and didn't know I was breaking it?
Lack of knowledge or awareness of a policy is not an excuse for misconduct. Every student is responsible for knowing the policies and regulations of St. Norbert College.

I have been told I broke a policy in my Housing Agreement. Where can I find a copy of the Housing Agreement online?
You can access the most updated version of the Housing Agreement on the Residential Education and Housing website.

The Hearing Process

What do I need to do to prepare for my hearing?
Review The Citizen and your Statement of Rights for an administrative hearing. Be prepared to have a conversation regarding the incident.  

What are my rights during a hearing?
A full description of student rights during a hearing is listed on our website.   

What will happen during my hearing?
During the meeting, the hearing officer will review your rights, explain the charge(s) and share with you the details of the complaint. you will be given the opportunity to share additional information regarding the incident. At the conclusion of the hearing, the hearing officer will make a decision and discuss sanctions (if applicable) or answer any remaining questions you may have.

Are student organizations expected to comply with The Citizen?
Yes, all students enrolled at the college are expected to adhere to the policies written in The Citizen. 

Am I allowed to record my hearing?

No, students are not allowed to record the hearing.  If your hearing is before a College Community Relations Board (CCRB), an audio recording is made of the hearing and a transcript of the hearing may be made available to you afterward, if requested in writing.  Administrative hearings are not recorded.

What is the conduct process for student organizations?
Detailed information about the process can be found here.  For specific questions regarding organizations and the student conduct please contact the Center for Student Engagement. 

Sanctions and Outcomes

Can I have a conduct case for an incident that occurred off-campus?
Yes, the college reserves the right to take appropriate action when, in the judgment of college officials, the alleged conduct has a negative impact on the college and broader community and/or mission of the college.

How does a hearing officer determine if a student is responsible or not responsible for violations of The Citizen?
A hearing officer and hearing panel uses a standard called “preponderance of the evidence.” This means a hearing officer or hearing panel must determine that it is more likely than not that an alleged violation of The Citizen occurred. 

What happens if I do not complete my assigned educational sanctions?
You will be assessed a fine and charged with failing to complete sanctions, which could result in additional sanctions including suspension.  In addition, an adverse event will be noted in your disciplinary file until the sanction is complete. 

Can I study abroad if I have a disciplinary history?
It depends on the disciplinary sanction assigned to you. Specifically, if you are on disciplinary probation or higher you are ineligible to study abroad.  

Will conduct sanctions appear on my academic transcript?
In most cases, no. However, notations are made for suspension and expulsion on official transcripts.  

Will anyone ever request to see my conduct record?
The office processes dean’s certification requests which are required of some professional schools (law, medicine, pharmacy, etc), graduate schools, undergraduate schools for transferring students, and/or other academic programs such as study abroad. Dean's certification provides information that verifies a student’s conduct record (or lack thereof) and/or academic record at St. Norbert College.

I have been assigned a Vector Solutions sanction.  Who can I contact with my questions?
We are here to assist you.  Feel free to contact us at 920-403-3054 and judicialaffairs@snc.edu.

What are some common resources I may need to consider contacting if I have been suspended or expelled from the College?
Please refer to this Guide Sheet for more detailed information. 

Office Information

Where is the Office of Student Judicial Affairs located?
The Office is located in Todd Wehr Hall, room 311.  

Where can I get a FERPA release form so my parents can talk about my case with you?
Download the FERPA authorization form. You can also get a copy of the form from your hall director or residential education and housing main office located in Todd Wehr Hall. This form is only valid for six months and a new one will need to be completed if the date of your signature has expired. 

I am applying for graduate school.  How do I go about requesting my disciplinary record be sent to another school or agency?
Please refer to our Policy on Disciplinary Record Reporting Practices for specific details.